Church Secretary/Administrative Assistant

Nazareth Baptist Church Rainsville, AL

Nazareth Baptist Church
Requirements and Qualifications for Church Secretary
 High school diploma or equivalent
 Proven Administrative experience
 Proficient in Microsoft Word/Office
 Excellent organizational, time management and multi-tasking skills
 Strong written and verbal communication skills
 Able to handle confidential information with discretion
 Born again believer in Jesus Christ
 Committed to Jesus through the church
 Active member of a Southern Baptist Church

Job Description-Secretary
 Pick up, sort and distribute mail
 Answer all telephone calls, take messages and fill requests
 Print, distribute and reply (if needed) to emails
 Type and mail correspondence by pastor and other staff
 Keep church calendar (Pastor’s appointments, church activities, reservations for church facilities and church van)
 Update membership database
 Using phone tree and texting, send messages for prayer requests, announcements, Wednesday night menu, Wednesday night workers, and other needs as they arise
 Organize and distribute food from the food closet
 Compile, type, copy and fold 150 church bulletins
 Compile, copy, fold and distribute 150 monthly calendars
 Order literature for Sunday School per Sunday School Director guidance
 Collect information from departments for church associational letter
 Determine needs, order and pick up VBS literature and supplies at the Association office
 Be present at staff meetings
 Compile VBS records in order to complete and file reports to association, state and national SBC
 Purchase gifts for graduates and baby dedications
 Provide updates on social media
 Flexible hours
 Salary negotiable

As Needed Tasks
 Design, print shower invitations
 Photograph church activities (Baptisms, VBS, Harvest Festival, Christmas, Easter and others)
 Benevolent Fund: fill out request forms, refer to deacons, reply to applicants
 Schedule reservations for church facilities (weddings, etc.) fill out forms, collect money
 Prepare folders for new members baptized in the church and place on the membership roll
 Collect money and keep records for trips, etc.
 Maintain files: committee reports, purchase records, supplier info, buildings and grounds information, benevolent fund, catalogs, warranties, etc.
 Insure adequate office supplies

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